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ECVP/ESVP abstract submission instructions

These instructions are a summary of the specific instructions given at each point of the online abstract submission process. They are presented here to facilitate abstract preparation before final submission.

Deadline for abstract submission is 3^rd July and will not be extended!

Submitted abstracts will only be accepted if the presenting author is registered to attend the congress by 31 August 2021. The abstracts of any presenting authors who do not attend the congress will not be published following the congress.

Presentation: Select oral or poster
Ethics statement: Provide suitable information if your work required approval from an Ethics Committee.
Authors: Provide details of each author in the order that they should appear in the abstract. Only the presenting author needs to provide an email and postal address. The department, institution and country (i.e. affiliation) is required for each author.
Abstract:
1. The abstract can be a maximum of 250 words, including the subheadings “Introduction”, “Materials and Methods”, “Results” and “Conclusions”. The title, authors and affiliations are not included in this word limit and have no length restriction.
2. Abbreviations: Unless commonly known, such as PCR or HE, spell out any abbreviations in full when first mentioned, followed by the abbreviation in parentheses.
3. Tables, figures or literature references are not allowed.
4. On the bottom of the abstract page is a field for acknowledgements, it is not included in the abstracts word limit.
5. Use British spelling and spell check. Abstracts will only be accepted if written in clear and concise English. Your abstract will not be edited; you are responsible for any spelling, grammatical, and typographical errors.
6. Introduction. Clearly state the background and the purpose of the study so that readers are informed as to the subject of your research
7. Material and methods. Describe your experimental work so that readers can understand how you conducted your research.
8. Results: Present your results so that readers can understand the findings of your research.
9. Conclusions: Emphasize any new and important aspects of your research and give any conclusion that can be drawn from them. Do not write: “will be discussed”.
10. Line breaks are not allowed

ESTP abstract submission instructions

Presentation: Only poster available
Ethics statement: Provide suitable information if your work required approval from an Ethics Committee.
Authors: Provide details of each author in the order that they should appear in the abstract. Only the presenting author needs to provide an email and postal address. The department, institution and country (i.e. affiliation) is required for each author.
Abstract: Poster abstracts are accepted for review by the Poster Evaluation Committee only if this template has been used for submission. Please, stay in the limits of 250 words.

You'll see a preview of your abstract on the next page.

Pre notice for E-Poster (detailed instruction will be provided together with the invitation after acceptance of the abstract)

Layout: Portrait (vertical orientation)
File Size: Maximum file size is 4 Megabytes (4MB)
File Format: Save your file as a PDF for quick and easy upload
Media: Images/photos, graphs and tables can be included in the e-poster
Optional: Record a short audio of 3/4 minutes in MP3 to explain your work. The audio will then be included by the Organizing Secretariat in the e-poster.

Cookie Preferences

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Abstract Submission Closed

The deadline for submission of abstracts has been reached.

The selection of acceptance/rejection is done and the splitting between oral/poster flash/poster is currently in a very last round inside the Scientific Committee for final validation. The decision will be send to the author by email before the end of the current week, that means before the end of July and thus before the early registration deadline.

ESVP membership

Membership and annual fees

There are currently more than 600 members.

Full membership is open to veterinary surgeons, veterinary pathologists and medical pathologists who are active in animal pathology.
Junior membership is available to anyone who is in a training or postgraduate position. Either your proposer or seconder should be able to confirm that you are in a training position. Junior memberships are for a maximum of five years; thereafter, the membership automatically becomes a full membership.

Membership fees are 30 Euros for Junior members and 50 Euros for Full members. Please got to Membership Payment to pay your annual membership fee via credit card. It is also possible to pay by bank transfer; any bank charges must be paid for by the member. More information on payment will be sent to you once your application to become a member has been accepted. Please do not send money prior to receiving the specific request for payment.

Payment

Credit Card

Please go to Membership Payment to pay your annual membership fee via credit card.

Bank transfer

Name:	ESVP, Reinie Dijkman
IBAN:	DE09 1004 0000 0101 0172 00
BIC/Swift:	COBADEFFXXX (Commerzbank Berlin, Germany)

For further information on annual fees payments to the European Society for Veterinary Pathology, please write to the ESVP Honorary Tresaurer.

Applying for ESVP membership

Please complete the online form, providing contact information for yourself, ensuring that addresses and e-mail details are correct.

You are also asked to provide contact information of two persons, who should be current members of the ESVP, who support your application for membership (a proposer and a seconder). Please ensure you have their permission to provide their names and email addresses, before you complete the online form.

You are asked to upload a copy of your CV, which should include a list of publications, if appropriate. Your document can either be MS Word files (.doc, .docx), PDF (.pdf) or MS Excel files (.xls, .xlsx). The maximum file size is 5MB.

During the application you may also enter a username to create a user account. For further information please read the next section.

If you have any further questions, please contact the ESVP Honorary Secretary. For technical problems during the application process, please contact our webmaster.

Application Form

User account

ESVP members can create a user account at our website to access certain "members' only" areas. Amongst other things you can

View a list of all ESVP members
Participate in votes
Update your information
Download files and documents

Registration process

Enter your registration data. You will receive an email to your given email address with a link to verify your account.
Within 48 hours an administrator will check your registration data in order to confirm that you are an ESVP member.
Once your data is confirmed, you will receive an email that you are allowed to log in.

Please note

In order to register you already have to be an ESVP member. If you want to become a member, you need to complete the online application form.

For technical problems during the registration process, please contact our webmaster.

Abstract Submission Closed

The abstract submission has been closed. Deadline was June 1st, 2018. For questions please write to Enable JavaScript to view this email address. .

Site Notice and Liability

Information provided according to Sec. 5 German Telemedia Act (TMG):

European Society of Veterinary Pathology e.V.

Dr. Reinie Nečas-Niessner-Dijkman

Europäische Gesellschaft für Veterinär-Pathologie (ESVP) e.V.

Robert von Ostertag Str. 15

14163 Berlin

Represented by:

President Prof. Jérôme Abadie, Honorary Secretary Dr. Gail Leeming, Honorary Treasurer Dr. Reinie Nečas-Niessner-Dijkman

Contact:

Email: Enable JavaScript to view this email address.
Phone: +49 30 468 15508
Fax +49 30 468 95508

Dispute resolution

The European Commission provides a platform for online dispute resolution (OS): https://ec.europa.eu/consumers/odr.
Please find our email in the impressum/legal notice.

Liability for Contents

As service providers, we are liable for own contents of these websites according to Sec. 7, paragraph 1 German Telemedia Act (TMG). However, according to Sec. 8 to 10 German Telemedia Act (TMG), service providers are not obligated to permanently monitor submitted or stored information or to search for evidences that indicate illegal activities.

Legal obligations to removing information or to blocking the use of information remain unchallenged. In this case, liability is only possible at the time of knowledge about a specific violation of law. Illegal contents will be removed immediately at the time we get knowledge of them.

Liability for Links

Our offer includes links to external third party websites. We have no influence on the contents of those websites, therefore we cannot guarantee for those contents. Providers or administrators of linked websites are always responsible for their own contents.

The linked websites had been checked for possible violations of law at the time of the establishment of the link. Illegal contents were not detected at the time of the linking. A permanent monitoring of the contents of linked websites cannot be imposed without reasonable indications that there has been a violation of law. Illegal links will be removed immediately at the time we get knowledge of them.

Copyright

Contents and compilations published on these websites by the providers are subject to German copyright laws. Reproduction, editing, distribution as well as the use of any kind outside the scope of the copyright law require a written permission of the author or originator. Downloads and copies of these websites are permitted for private use only.
The commercial use of our contents without permission of the originator is prohibited.

Copyright laws of third parties are respected as long as the contents on these websites do not originate from the provider. Contributions of third parties on this site are indicated as such. However, if you notice any violations of copyright law, please inform us. Such contents will be removed immediately.

Privacy Policy

1. An overview of data protection

General

The following gives a simple overview of what happens to your personal information when you visit our website. Personal information is any data with which you could be personally identified. Detailed information on the subject of data protection can be found in our privacy policy found below.

Data collection on our website

Who is responsible for the data collection on this website?

The data collected on this website are processed by the European Society of Veterinary Pathology e.V. (ESVP). Contact details can be found under Notice concerning the party responsible for this website.

How do we collect your data?

Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.

Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.

What do we use your data for?

Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.

What rights do you have regarding your data?

You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.

Analytics and third-party tools

When visiting our website, statistical analyses may be made of your surfing behavior. This happens primarily using cookies and analytics. The analysis of your surfing behavior is usually anonymous, i.e. we will not be able to identify you from this data. You can object to this analysis or prevent it by not using certain tools. Detailed information can be found in the following privacy policy.

You can object to this analysis. We will inform you below about how to exercise your options in this regard.

2. General information and mandatory information

Data protection

The operators of this website take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy.

If you use this website, various pieces of personal data will be collected. Personal information is any data with which you could be personally identified. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens.

Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.

Notice concerning the party responsible for this website

The party responsible for processing data on this website is:

European Society of Veterinary Pathology e.V.

Represented by: President Prof. Jérôme Abadie, Honorary Secretary Dr. Gail Leeming, Honorary Treasurer Dr. Reinie Nečas-Niessner-Dijkman

Address:

Europäische Gesellschaft für Veterinär-Pathologie (ESVP) e.V.
Robert von Ostertag Str. 15
14163 Berlin

Email: Enable JavaScript to view this email address.

Phone: +49 30 468 15508
Fax +49 30 468 95508

The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.).

Revocation of your consent to the processing of your data

Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

Right to data portability

You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.

SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.

If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.

Information, blocking, deletion

As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.

3. Data collection on our website

Cookies

Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called "session cookies." They are automatically deleted after your visit. Other cookies remain in your device's memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.

You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.

Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use (such as the shopping cart) are stored pursuant to Art. 6 paragraph 1, letter f of DSGVO. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors. If other cookies (such as those used to analyze your surfing behavior) are also stored, they will be treated separately in this privacy policy.

Server log files

The website provider automatically collects and stores information that your browser automatically transmits to us in "server log files". These are:

Browser type and browser version
Operating system used
Referrer URL
Host name of the accessing computer
Time of the server request
IP address

These data will not be combined with data from other sources.

The basis for data processing is Art. 6 (1) (f) DSGVO, which allows the processing of data to fulfill a contract or for measures preliminary to a contract.

Contact form

Should you send us questions via the contact form, we will collect the data entered on the form, including the contact details you provide, to answer your question and any follow-up questions. We do not share this information without your permission.

We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1)(a) DSGVO. You may revoke your consent at any time. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.

Registration on this website

You can register on our website in order to access the “members’ only” section of the ESVP website. The input data will only be used for the purpose of using the respective site or service for which you have registered. The mandatory information requested during registration must be provided in full. Otherwise, we will reject your registration.

To inform you about important changes such as those within the scope of our site or technical changes, we will use the email address specified during registration.

We will process the data provided during registration only based on your consent per Art. 6 (1)(a) DSGVO. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

We will continue to store the data collected during registration for as long as you remain registered on our website. Statutory retention periods remain unaffected.

Application form

When applying for ESVP membership with our online application form, your personal data is only collected, used and passed on by the European Society of Veterinary Pathology if this is permitted by law or if users consent to the collection of their data.

Members of the ESVP may apply to access the “members’ only” section of the ESVP website as part of the membership application process. When registering for access to this part of the ESVP website, the user’s details are stored for the purpose of processing the application as well as in the event of subsequent business of the Society.

4. Analytics and advertising

Google Analytics

This website uses Google Analytics, a web analytics service. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Google Analytics uses so-called "cookies". These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.

Google Analytics cookies are stored based on Art. 6 (1) (f) DSGVO. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.

IP anonymization

We have activated the IP anonymization feature on this website. Your IP address will be shortened by Google within the European Union or other parties to the Agreement on the European Economic Area prior to transmission to the United States. Only in exceptional cases is the full IP address sent to a Google server in the US and shortened there. Google will use this information on behalf of the operator of this website to evaluate your use of the website, to compile reports on website activity, and to provide other services regarding website activity and Internet usage for the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with any other data held by Google.

Browser plugin

You can prevent these cookies being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean you will not be able to enjoy the full functionality of this website. You can also prevent the data generated by cookies about your use of the website (incl. your IP address) from being passed to Google, and the processing of these data by Google, by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

Objecting to the collection of data

You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent your data from being collected on future visits to this site: Disable Google Analytics.

For more information about how Google Analytics handles user data, see Google's privacy policy: https://support.google.com/analytics/answer/6004245?hl=en.

Outsourced data processing

We have entered into an agreement with Google for the outsourcing of our data processing and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

Demographic data collection by Google Analytics

This website uses Google Analytics' demographic features. This allows reports to be generated containing statements about the age, gender, and interests of site visitors. This data comes from interest-based advertising from Google and third-party visitor data. This collected data cannot be attributed to any specific individual person. You can disable this feature at any time by adjusting the ads settings in your Google account or you can forbid the collection of your data by Google Analytics as described in the section "Refusal of data collection".

5. Plugins and tools

YouTube

Our website uses plugins from YouTube, which is operated by Google. The operator of the pages is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.

If you visit one of our pages featuring a YouTube plugin, a connection to the YouTube servers is established. Here the YouTube server is informed about which of our pages you have visited.

If you're logged in to your YouTube account, YouTube allows you to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.

YouTube is used to help make our website appealing. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.

Further information about handling user data, can be found in the data protection declaration of YouTube under https://www.google.de/intl/de/policies/privacy.

Google Web Fonts

For uniform representation of fonts, this page uses web fonts provided by Google. When you open a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly.

For this purpose your browser has to establish a direct connection to Google servers. Google thus becomes aware that our web page was accessed via your IP address. The use of Google Web fonts is done in the interest of a uniform and attractive presentation of our website. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.

If your browser does not support web fonts, a standard font is used by your computer.

Further information about handling user data, can be found at https://developers.google.com/fonts/faq and in Google's privacy policy at https://www.google.com/policies/privacy/.

Google Maps

This site uses the Google Maps map service via an API. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

To use Google Maps, it is necessary to save your IP address. This information is generally transmitted to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer.

The use of Google Maps is in the interest of making our website appealing and to facilitate the location of places specified by us on the website. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.

Further information about handling user data, can be found in the data protection declaration of Google at https://www.google.de/intl/de/policies/privacy/.

6. ESVP Membership

Who will process your personal data?

If you are an ESVP member, your personal data will be processed by the ESVP itself and in some cases the European College of Veterinary Pathologists (ECVP). Your data will not be shared with third parties without your consent.

What is the purpose and legal basis for processing your personal data?

Your personal information will be used in the following ways:

by the ESVP to administer your membership status and to provide you with regular society updates
by the ECVP to ensure your membership status (when applying for summer school for example)
to communicate effectively with you by post, email and phone, including the distribution of relevant newsletters

We consider the processing of your personal information for these purposes to be either necessary for the performance of our obligations with you, necessary for compliance with a legal obligation, or necessary for the performance of tasks we carry out in the public interest. If we require your consent for any specific use of your personal information, we will collect it at the appropriate time and you can withdraw this at any time. We will not use your personal information to carry out any wholly automated decision-making that affects you.

If you have registered to the ESVP website you may administer what data you would like to have available by logging in to https://www.esvp.eu/member-login. You also have the right to ask us to correct any inaccurate personal information we hold about you or to delete personal information by contacting the ESVP Treasurer (Enable JavaScript to view this email address.) or ESVP Webmaster (Enable JavaScript to view this email address.).

What personal information will be processed?

The ESVP will keep a record of your name, nationality and current contact details.

How will personal information be processed?

Your personal information is created, stored and transmitted securely in a variety of paper and electronic formats. Access to your personal information is limited to ESVP staff who have a legitimate interest in it for the purpose of carrying out their duties.

How long will personal information be stored?

Your data will be stored for as long as you are an ESVP member.

Abstract submission instructions (Anatomic Pathology)

Presentation: Select oral or poster
Ethics statement: Provide suitable information if your work required approval from an Ethics Committee.
Please keep in mind that abstracts can only be accepted if the work has not been published elsewhere. Accepted abstracts presented at the meeting will be published in the Journal of Comparative Pathology.
Authors: Provide details of each author in the order that they should appear in the abstract. Only the presenting author needs to provide an email and postal address. The department, institution and country (i.e. affiliation) is required for each author.
Abstract:
1. The abstract can be a maximum of 250 words, including the subheadings “Introduction”, “Materials and Methods”, “Results” and “Conclusions”. The title, authors and affiliations are not included in this word limit and have no length restriction.
2. Abbreviations: Unless commonly known, such as PCR or HE, spell out any abbreviations in full when first mentioned, followed by the abbreviation in parentheses.
3. Tables, figures or literature references are not allowed.
4. On the bottom of the abstract page is a field for acknowledgements, it is not included in the abstracts word limit.
5. Use British spelling and spell check. Abstracts will only be accepted if written in clear and concise English. Your abstract will not be edited; you are responsible for any spelling, grammatical, and typographical errors.
6. Introduction. Clearly state the background and the purpose of the study so that readers are informed as to the subject of your research
7. Material and methods. Describe your experimental work so that readers can understand how you conducted your research.
8. Results: Present your results so that readers can understand the findings of your research.
9. Conclusions: Emphasize any new and important aspects of your research and give any conclusion that can be drawn from them. Do not write: “will be discussed”.

Abstract submission instructions (Clinical Pathology)

Presentation: Select oral or poster
Ethics statement: Provide suitable information if your work required approval from an Ethics Committee.
Please keep in mind that abstracts can only be accepted if the work has not been published elsewhere. Accepted abstracts presented at the meeting will be published in the Journal of Comparative Pathology.
Authors: Provide details of each author in the order that they should appear in the abstract. Only the presenting author needs to provide an email and postal address. The department, institution and country (i.e. affiliation) is required for each author.
Abstract:
1. The body of the abstract should be 250 words or less, including the subheadings 'Background', 'Objective', 'Methods', 'Results' and 'Conclusions' (5 words). The title, authors and affiliations are not included in this word limit and have no length restriction.
2. Use US American spelling and spell check
3. Please avoid tables and figures.
4. No bibliography/references should be included.
5. On the bottom of the abstract page is a field for acknowledgements, it is not included in the abstracts word limit.
6. Embedded symbols or formatting should not be used. Basic symbols are okay to use.
7. Abstracts will only be accepted if written in clear and concise English. Your abstract will not be edited; you are responsible for any spelling, grammatical, and typographical errors.